Claim reimbursement & travel expenses (HRMantra)
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Claiming an expense in HRMantra takes a few minutes. Keep your bills/receipts handy.
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Reimbursement is on the basis of actual and reasonable expenses, supported by valid bills and approved by your Manager/Department Head. All expense claims are recorded in HRMantra (Login > Admin > Expense Application) and are reimbursed once your Reporting Manager / Cluster Head / Director approves.
TIMELINES
• Travel expense bills: submit to Finance within 7 calendar days of returning.
• Travel Expenditure Claim: submit in HRMantra within 15 days of return, with supporting bills.
LOCAL CONVEYANCE
• Reasonable travel within city limits for office work; rickshaw/taxi to the nearest public transport is claimable. For continuous outdoor duty, take a monthly pass (reimbursed).
GRADE-WISE TRAVEL (outstation)
• IK1 Directors: Air · hotel Tier-1 ₹5000 / Tier-2 ₹4000 · food ₹1000
• IK2 Managers/Sr Managers: Air · ₹4000 / ₹3000 · food ₹500
• IK3 Sr TL/Asst Mgr: Train or Air · ₹4000 / ₹3000 · food ₹500
• IK4 Sr Exec/TL: Train · ₹4000 / ₹3000 · food ₹500
• IK5 Executives: Train · ₹2000 / ₹1500 · food ₹500
Train is the preferred mode up to grade IK2. Guest-house users get a daily allowance of ₹350 per head per day (in lieu of hotel).
TIMELINES
• Travel expense bills: submit to Finance within 7 calendar days of returning.
• Travel Expenditure Claim: submit in HRMantra within 15 days of return, with supporting bills.
LOCAL CONVEYANCE
• Reasonable travel within city limits for office work; rickshaw/taxi to the nearest public transport is claimable. For continuous outdoor duty, take a monthly pass (reimbursed).
GRADE-WISE TRAVEL (outstation)
• IK1 Directors: Air · hotel Tier-1 ₹5000 / Tier-2 ₹4000 · food ₹1000
• IK2 Managers/Sr Managers: Air · ₹4000 / ₹3000 · food ₹500
• IK3 Sr TL/Asst Mgr: Train or Air · ₹4000 / ₹3000 · food ₹500
• IK4 Sr Exec/TL: Train · ₹4000 / ₹3000 · food ₹500
• IK5 Executives: Train · ₹2000 / ₹1500 · food ₹500
Train is the preferred mode up to grade IK2. Guest-house users get a daily allowance of ₹350 per head per day (in lieu of hotel).
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